Virtual business cards, or VCards, are otherwise standard business cards that reside on the Internet rather than on paper. Create and distribute these cards via email and recipients are not as likely to lose them as they are the paper counterparts. Virtual business cards are also usually click-able so that clicking on the card takes the recipient to the card generator’s business website or social networking page. Some applications available for PC and smart phone automatically download the information from the virtual card and format it for storage in “Contacts” section of phone and email programs. Most email programs come with the built-in ability to create virtual business cards.
Open the primary email program and navigate to the address book function. In Microsoft Outlook, for example, select “Tools,” then “Address Book.” In Microsoft Outlook, for example, select “Tools,” then “Address Book.”
Select “New Contact” and enter the user information as it would appear on a standard, paper business card. Include first and last name, business title, business name, and business address, phone, fax, email and web address.
Click “OK”, “Continue” or “Next” depending on the program in use to save the entry, then highlight the saved entry and click “File” “Export.” Select “Export Business Card” or its equivalent and save the virtual card on the user’s hard drive.
Add the virtual card as the email signature so that it accompanies all outgoing emails, or is available for standalone delivery. Click “Tools” “Options” and select the mail format tab.
Click the “Signature” option and choose “Create Signature” then “New.”
Enter the name given to the virtual card file in the “New Signature” dialog box, then click “OK” or “Finish” to save the virtual card as a new default email signature.