Whether you need to replenish your stock of business cards in an hour, not a week, you need look no further than Microsoft Publisher to easily make quality business cards. Use Publisher’s templates to ensure you’ll get the measurements and positioning correct and that you’ll always have a saved version to reprint or adjust for new employees.
Launch Microsoft Publisher and click the “Business Cards” button in the Most Popular section of the Available Templates screen.
Scroll to the Blank Sizes section and double-click the “North American Size 3.5 x 2” button. Note that a single card appears in the Publisher work window, not a template with 10 cards, so you won’t have to duplicate your efforts. You’ll be able to see the card layout at a later step.
Click the “Insert” tab and then click the “Picture” button. Browse to your corporate logo and double-click the name of the file. When it appears on the card, drag it into your preferred place, such as the top left corner or the top center. To resize the logo, press and hold the “Shift” key, click a corner and drag towards the middle to shrink it. It’s not ideal to try to enlarge a logo, as it may get distorted. This process is also the way to add your photo to the card.
Click the “Draw Text Box” button on the Insert tab’s ribbon. When the cursor changes to a plus symbol, click and drag the mouse to fill the rest of the card with a text box.
Click inside the text box. Type the first line for the business card, which will be either your company’s name or the employee’s name who will receive the card. You will adjust and format the text in a later step.
Press the “Enter” key to move down a line. Type the next line of information, such as the person’s job title. Press “Enter” and add the address. Continue pressing “Enter” to add additional address details, phone number, website, email address and other details such as hours of operation, social networking tags and a tag line.
Highlight the text. Click the “Home” tab. Choose options in the Font area of the ribbon to format the text, such as making it bold and a different color. You can also use the “Center” button in the Paragraph section of the ribbon to center text on the business card.
Click the “Page Design” tab. Click the “Background” button on the ribbon. Choose “More Backgrounds,” which opens the Fill Effects window. Click through the tabs to add an eye-catching background such as a texture, pattern or gradient to the card. Keep in mind that you don’t want your background to overpower the text and make it hard to read. When satisfied, click the “OK” button. Skip this step if you are printing on pre-designed card stock.
Click the “File” tab and select “Save As.” Type the name for the business card document and click the “Save” button.
Click the “File” tab and select “Print.” Check the main preview pane on the screen and view how your sheet of business cards will appear, 10 per page, in two rows of five. Close the document until ready to print.